United Kingdom
Security workforce management software for UK guarding companies
Most guarding firms pay per guard per month for software that still needs a spreadsheet next to it. A custom build costs more up front and nothing per head after that, and it does exactly what your ops room does, including the parts no SaaS vendor has thought of.
Who it is for
- UK security companies with 20 to 500 officers who plan shifts in spreadsheets and chase confirmations by phone
- Compliance managers who track SIA licence and vetting expiries by memory
- Finance teams rebuilding invoices and payroll from the roster at month end
Not for
- Companies that want an off-the-shelf tool live next week. A custom build takes six to ten weeks.
- Lone-worker alarms or CCTV monitoring. Those stay with specialist providers.
What you get
- Workforce: employees, sub-contractors, groups, dormant staff, holidays
- Roster: shift planning per site, add-shift flow, calendar view, confirmation requests
- Guard mobile app: PIN sign-in, check-in and check-out at the site, upcoming shifts
- Compliance: SIA licence, vetting and training expiries with alerts
- Clients and sites with contract rates; gross profit per site
- Invoices and payroll generated from attendance; timesheet, income and invoice reports
- Roles with per-module permissions; UK or EU data hosting (Railway region of your choice) or your own server; backups and restore from the settings page
How it runs
Ops review
Thirty minutes with whoever runs the roster today. I map the week as it actually happens.
Scope and quote
Fixed scope, fixed price, with the modules in the order you need them.
Build and pilot
Admin app and guard app on sample data, then one client site live for two weeks.
Roll out
All sites, invoices and payroll switched over at a month boundary. Support retainer optional.
Engagement: fixed-scope project or monthly retainer. Quoted in writing after the review, never on the call.
Proof
Questions I get asked
- Where is the data hosted?
- A UK or EU region on Railway, or your own server. Backups are one click in Settings and can be restored the same way.
- Do guards need to install anything?
- No. The guard app is a web app that works on any phone; sign-in is a PIN.
- What about BS 7858 vetting?
- Vetting fields and expiry alerts are configurable per role. The build does not replace a vetting provider.
- Why not GuardHouse or Parim?
- If their workflow matches yours, use them. The custom build pays off when your process differs or when per-guard fees add up at your size.
On the Tech Solutions site
Engagements are contracted through Tech Solutions, my company in Lahore. The matching service pages there:
Related notes
Start with the review
Thirty minutes, your process, an honest answer. If a build is the wrong move, I will say so.